Registration Guidelines

All participants must Create an Account and register via the Online Registration Form. Please read the instructions below carefully. 

Each participant will receive a Registration number by email after a submission of the Online Registration Form.  As for payments completed by bank transfer, please proceed with the payment only after receiving your Registration number.  Please do not send any payment by bank transfer without the Registration number and participant’s name included in payment details.

Registration

Existing Registrations

Existing registrations don’t need to take any action and the registration fees will be automatically transferred to the re-scheduled CLLS 2021 Virtual Symposium.

  • The difference we will be refunded back to your account upon request - this is not automatic we need your co-operation/approval and bank details).
  • Participants, who registered for Symposium dinner – will be fully refunded.
  • Should the new format not be convenient, the registration fees will be reimbursed less the administrative fee of EUR 25,- by 30 November 2020 to cover all the work done so far.  We hope you understand the situation that was caused by COVID-19 pandemic and that there are fixed cost that needs to be covered.

Registration Fees

Fee Regular Registration
Delegate 150 € (123,97 EUR excl. VAT)

* All above fees include local VAT 21 %.

The recipient of the service from the Czech Republic, regardless if they are a VAT payer, the fee is including 21% CZ VAT.

  1. The recipient of the service from the EU country who is not VAT payer, the fee is paid incl. 21% CZ VAT.
  2. The recipient of the service from the EU with a valid EU VAT is in the reverse charge system. The fee is with 0% CZ VAT. The VAT payer has to pay VAT by himself at the country of origin (VAT registered).
  3. The recipient of the service from a third country, the fee is paid  with 0% VAT.

Further details can be found on europa.eu.

Unpaid or partially paid registration will not be considered as valid until fully paid.

All registration deadlines are applicable considering the local time (CET/CEST).

Registration Fee Includes

  • Presentation sessions including invited speakers and oral presentations selected from top scoring abstracts.
  • Poster sessions / Virtual posters.
  • Live interactive forums for all oral and poster sessions.
  • 2 days access to live sessions and posters plus on-demand access to all recorded sessions and posters 4 weeks after the Symposium.

Sponsorship

To receive further information, please contact the sponsorship and exhibition manager:

Ms. Jana Dvořáková
Email: jana.dvorakova@c-in.eu
Mobile: +420 777 791 252

Insurance

The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

Confirmation

Each participant will receive a registration overview and an email notification confirming the received payment and eventually state the amount outstanding after the completion of the Online Registration Form.

Payment Details

All fees should be paid in EUR (€), free of all bank charges. However, please confirm with your bank as to any possible charges from their side.

By Bank Transfer

Please make sure that the payment is free of all bank charges and participant’s name and Registration Reference Number are clearly stated in the bank transfer.

The payment by bank transfer is available until 28 February 2021. After this date, all payments can be done only by credit/debit card.

Payments received without such details (name, Registration Reference Number) cannot be identified.

  • Beneficiary CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic
  • Bank KB a.s., Na Příkopě 33, CZ-11000 Prague 1, Czech Republic
  • Account number 51-0903490207/0100
  • IBAN CZ5901000000510903490207
  • SWIFT/BIC KOMBCZPPXXX

Online Payment by Credit/Debit Card

In case of rejected on-line credit/debit card payment, the delegate is recommended to amend his registration online and try to process the payment again. Should trouble with the payment persist, the participant is advised to contact the credit card issuer/bank first and check if online transactions are not disabled on his credit card. Afterwards, the amendment of the registration can be processed again.

Accepted Credit / Debit Cards

Accepted Currency

  • Euros (€) only

Beneficiary

  • CZECH-IN s.r.o., 5. května 65, 14021 Prague 4, Czech Republic

Online payments service provider:

  • Saferpay for AMEX, VISA and MasterCard    
    All online payments are processed via Saferpay secure connection. Saferpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security. Click here to learn more about online payments security.

Final Invoice

  • Final invoice can be downloaded from the Online portal in three weeks after the registration is confirmed and paid in full. If you need assistance with the invoice, please contact the Symposium Secretariat.
  • The final invoice will be issued based on the details provided while registering (step Contact/Invoice details). 
  • Any change of such details (address, VAT number etc.) is possible only within 3 days from the registering date and is subject to a 20 EUR fee.

Existing Registrations

Transfer to the Virtual Symposium Registration

If you would like to transfer your current registration to the  CLLS 2021 Virtual Symposium, we will refund the difference back upon request. We need your cooperation - it is not done automatically.
 

Cancellation / Refund Policy

Cancellation of Existing Registration / New Registration

  • Until 30 November 2020 - 25 EUR cancellation fee will be applied.
  • Until 31 December 2020 - 50 EUR cancellation fee will be applied.
  • From 1 January 2021 - 50% of the registration fee will be refunded.
  • After 1 February 2021 - no refund can be processed.

Group Registrations

Group registrations cannot be processed online under one email address identification; each participant needs to have his/her own profile set up with a unique email address.

When registering more than ten persons under one company identity/invoice, please contact the Secretariat  to determine the preferred invoicing setting.

Cancellation or Modification of the Meeting Due to Force Majeure

In the event of a force majeure situation, CZECH-IN S.R.O. reserves the right to alter or cancel the symposium without prior notice, including any change of the time and/or venue of the symposiumconference. Any occurrence of force majeure event shall be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control of CZECH-IN S.R.O. which prevents or impedes the realisation of the symposium. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, plague or other epidemic such as SARS, bird flu, earthquake, flood, hurricane, cyclone, fire or other natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism. CZECH-IN S.R.O. shall not be liable for any direct or indirect, incidental or consequential, punitive or exemplary damages, losses, expenditures or any other inconveniences or costs caused by such modification or cancellation of the conference. 

Data Privacy and Security

The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection.

We take your privacy very seriously and in order to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.

After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Portal that is now fully GDPR compliant.

Feel free to contact us with any questions in regards to the Privacy Policy, Data Protection and GDPR in general by an email or by phone +420261174301.